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TMCNet: ZyLAB Enhances E-Mail Archiving and Retrieval Solution to Support E-Discoveries and Litigation Readiness

[March 16, 2010]

ZyLAB Enhances E-Mail Archiving and Retrieval Solution to Support E-Discoveries and Litigation Readiness

MCLEAN, Va. --(Business Wire)-- ZyLAB, a leading provider of e-discovery and information management solutions, today announced the immediate availability of its new e-mail archiving and retrieval solution to enable organizations to integrate directly from Lotus Notes and Novell (News - Alert) Groupwise. ZyLAB's e-mail archiving bundle offers users the ability to manage vast amounts of e-mail, which helps support litigation readiness, early case assessments, e-discoveries and overall enterprise information management.

ZyLAB's non-proprietary, flexible and open e-mail archival and retrieval solution enable users to archive e-mail in an open standard XML format, while the e-mail itself is stored as a text, HTML, MSG or RTF file. The e-mail information such as the sender name, subject, and date is stored as key fields in XML. Any attachments included in e-mail are saved and a link is created between the original e-mail and the attachments. Non-searchable PDF files, bitmaps, compound files, "e-mails in e-mails" are automatically processed with the help of ZyLAB's Information Management Platform and Analytics Bundle to ensure all information is full-text searchable. In addition to archiving, ZyLAB can also perform text analytics on the unstructured e-mail. Tags are added to the documents so they are automatically structured.

This new e-mail archiving bundle offers organizations a scaleable approach to managing e-mail whereby users are not forced to purchase monolithic, expensive "just store everything" solutions. It provides the ability to keep or destroy e-mails based on choice rather than mailbox availability or server space. In addition, ZyLAB can now support archiving, processing and discovery of e-mails in three different ways: User-based archiving directly from Microsoft (News - Alert)® Outlook, Lotus Notes or Groupwise. From within the e-mail programs interface users can directly archive and search their e-mail.

Convert PST and NSF files into fully-searchable collections of XML, native files for the attachments, and (optional) MSG files. TIFF, PDF and all other bitmap files are separated from other electronic files, and automatically made searchable. This helps users resolve liabilities due to e-mail archives that may reside on their machines.

Server-based archiving copies all information that users want to archive, such as e-mails, and newsgroups from the Microsoft® Exchange Server and stored as XML files along with any additional attachments. Storing e-mail as XML guarantees compatibility with future systems without the need of expensive conversions. Information such as recipient name, sender name, date and time as key fields will be automatically added so that the archive is automatically structured.

"All our e-mail archiving and management solutions help to manage key storage issues impacting e-mail, reduce the size of e-mail databases, and address today's requirements for litigation support and legal e-discovery, regulatory compliance and corporate governance," said Johannes Scholtes, Chief Strategy Officer for ZyLAB. "In this day and age where e-mail volumes continue to outpace storage capabilities, retention policies are changing and legal teams are more frequently contacting the IT department to obtain support with e-discovery preparation. Open and scalable e-mail archiving solutions are required." For more information: ZyLAB eDiscovery and Production System White Paper (News - Alert): Litigation readiness and Compliance White paper: Efficient and cost-effective e-mail management with XML Brochure; ZyLAB eDiscovery and Production About ZyLAB ZyLAB's modular e-discovery and enterprise information management solutions enable organizations to manage all data, in any format, to mitigate risk, reduce costs, investigate matters and elicit business productivity and intelligence. For 25 years ZyLAB has been a market leader due to its unique ability to provide modular solutions to meet specific customer requirements as well as deliver advanced capabilities for multi language support, searching, content analytics, document reviewing, and e-mail and records management. The ZyLAB eDiscovery & Production system is directly aligned with the Electronic Discovery Reference Model (EDRM) and features modules for forensic sound collection, culling, advanced e-mail conversion (Exchange and Lotus Notes) and legal review. ZyLAB's products and services are used on an enterprise level by corporations, government agencies, courts, and law firms, as well as on specific projects for legal services, auditing, and accounting providers. ZyLAB systems are also available in a Software-as-a-Services (SaaS (News - Alert)) model.

Currently the company has sold 1.7 million user licenses through more than 9,000 installations. Headquartered in McLean, Virginia, and Amsterdam, the Netherlands, we also serve our local markets from our regional offices in New York, Barcelona, Frankfurt, London, Paris, and Singapore. To learn more about ZyLAB visit www.zylab.com or visit our blog at http://zylab.wordpress.com/.

Meet us in person - ZyLAB is hosting the ZyLAB Conference for eDiscovery and Investigations on April 1st at the Sheraton Hotel in Schiphol Amsterdam.

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